2013 Street Improvement Program

CITY OF MARSHALL

 

 

COMMISSION AGENDA INFORMATION SHEET:

 

 

MEETING DATE: March 28, 2013

 

 

PROJECT: Consider and act on a recommendation to approve staff proposed 2013 Street Improvement Program and award a Work Order for Professional Services for engineering and construction inspection. (Director of Public Works & Water Utilities)

 

 

DESCRIPTION: Attached is an excel spreadsheet showing our staff proposed 2013 Street Improvement Program. This year we are:

  • Setting a base street improvement list and providing for alternate additional/added streets to provide a level of flexibility in the event that overall bid results come in at a much lower level. At the same time, if overall bids come in higher, we will need to trim streets from the base proposed street improvement list – we will advise the City Commission if this is the case.
  • Our proposed street improvement revenue base includes a recommendation to allocate approximately $160,000 in additional funds as a result of lower costs in the 2012 Street Improvement Program. If the City Commission agrees to consider allocating the additional funds from General Funds Unallocated Reserves, we will approach the City Commission at its next available meeting for consideration of a budget amendment.
  • The Street Improvement Program, for the first time, allocates additional funds from the voter approved Street Maintenance Tax, which must be dedicated to street maintenance activities. We are estimating receipts for this program year to contribute approximately $425,000 to our street maintenance activities in 2013.

 

Below is a reminder summary of approximate costs and comparisons of street maintenance processes:

·         Micro-Resurfacing: $4.65 a sq. yd.

o    Relatively inexpensive

o    Provides additional crack sealing to reduce water penetration into the road surface

o    Provides small degree of surface leveling of existing road surface, but not as smooth a surface as an overlay

o    No loose rock, good long term surface adhesion in curves, cul-de-sacs, and near stops

o    Used as a longer life alternative to seal coat, it is not meant to replace road reconstruction

o    Life expectancy 8 to 12 years

·         Hot-in-Place Asphalt Recycling Overlay (good base – good road surface): $12.50 a sq. yd.

o    Mid- range cost level

o    Provides a new road surface free of surface cracks

o    Provides a road surface similar to an asphalt overlay

o    Provides new smooth road surface

o    Requires a good road base and average existing road surface – and long straight sections

o    Life expectancy 15 to 20 years

·         Asphalt 1-1/2” Street Overlay of Roadway (good base – fair road surface): $12.50 a sq. yd.

o    Mid-range cost level

o    Provides a new road surface free of surface cracks

o    Provides new smooth road surface

o    Requires a good road base and average existing road surface

o    Life expectancy 15 to 20 years

·         Pulva-mix Base & Asphalt Overlay: $18.50 a sq. yd.

o    High-range cost level – Between Overlay and Reconstruction

o    Provides a new road surface free of surface cracks

o    Provides new smooth road surface

o    Reconstructs and rejuvenates existing roadway base

o    Life expectancy 20 to 25 years

·         Road Reconstruction & Asphalt Overlay: $25.00 a sq. yd.

o    Much higher-range cost level – highest cost is concrete

o    Provides a new road surface free of surface cracks

o    Provides new smooth road surface

o    Reconstructs and rejuvenates existing roadway base

o    Life expectancy 25 to 30 years

·         Concrete Road Reconstruction: $92.50 a sq. yd.

o    Highest-range cost level – longest life expectancy

o    Provides a new road surface free of surface cracks

o    Provides new smooth road surface

o    Reconstructs and rejuvenates existing roadway base

o    Life expectancy 40 to 50 years

 

The proposed 2013 Street Improvement Program estimates $1,580,882 in revenue and $1,577,851.80 in expenditures, which includes an estimated $16,800 in revenue from the Annual City/County Interlocal Agreement, $229,082 in Community Development Block Grant Funds, and $160,000 in Unallocated General Fund Reserves.

 

Our graded street condition is noted on the attached spreadsheet, abbreviated and shown as “COND” in a column next to the street and based on the following criteria:

  • 1 – Excellent                        
  • 2 – Very Good
  • 3 – Fair
  • 4 – Poor
  • 5 – Very Poor

 

The proposed 2013 Street Improvement Program also includes $455,916.55 in street project expenditures funded through the Street Maintenance Sales Tax. The difference in the estimated expenditures and an estimated $425,000 in sales tax revenue will be covered by our General Fund Budget.

 

*An “alphabetic” listing of streets proposed for improvement in 2013 are shown on the first page of the attached Proposed 2013 Street Improvement Program.

 

Please understand that the attached spreadsheet for our proposed 2013 Street Improvement Program is based on current estimates; actual bid amounts may increase or reduce allocations in each work element category. Cost estimates include engineering costs, but once again, the final scope of work for each major improvement element, will be determined through contract approvals by the City Commission.

 

Included in the attached 2013 Street Improvement Program is the cost of engineering related activities for the major contracted work elements in the General Funds and CDBG portions. Attached is a proposed Work Order for Professional Services for Hayes Engineering, Inc. to provide design, bidding, and construction inspections of all street improvement projects, including the Community Development Block Grant street improvements; the proposed work order cost is $95,000, which represents 7.36% of the $1,290,101.80 portion of the proposed 2013 Street Improvement Budget that requires outside engineering and inspection services..

 

 

COST:

To be determined – major bid packages will be brought back for City Commission Approval.

 

 

FUNDING:                            Acct. Name & No                  Original Budget        

General Fund                          Acct# 01-0408-05-02              $750,000 (overall line item budget)

General Fund Reserves                                                         $160,000 (surplus from 2012)

Street Maintenance Tax          Acct# 80-0408-00-00              $425,000 (new of 2013)

CDBG Funds                                                                          $229,082 (2013 CDBG funding year)

Harrison County Interlocal                                                     $  16,800 (per annual Interlocal Agreement)

                                                                                             $1,580,882

 

 

RECOMMENDED             

ACTION:

Consider approval of the staff proposed 2013 Street Improvement Program, including approval of an Engineering Work Order with Hayes Engineering, Inc. for Professional Service for design, bidding, and inspection of the General Fund Street Improvements.

 

 

CITY CONTACT: J. C. Hughes, Director of Public Works & Water Utilities

 

 

ATTACHMENTS:

2013 Proposed Street Improvement Program – V5 - Dated 03-28-2013

2013 Proposed Street Improvement Map

2013 Proposed Work Order for Professional Services – Hayes Engineering

 

cc: File

 

 

Download the attachment here:

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